Job Opening: Medical Practice Administrator
Location: Morristown, NJ
Job Description: The Practice Administrator must demonstrate expertise and understanding in all areas of healthcare delivery, billing, collections, practice administration and management, human resource management, and patient/ customer satisfaction. It is expected that the Practice Administrator proactively avails themself of educational opportunities, and maintains certifications and licenses as needed.
Responsibilities:
1. Practice Administrator monitors all operational workflows, develops process improvements, and initiates appropriate changes.
2. Enhances operational effectiveness: emphasizing cost-containment without jeopardizing quality of care.
3. Oversees all staff. The Practice Administrator should demonstrate excellent organizational skills and human resource management.
4. Addresses staff issues and conducts employee performance reviews.
5. Responsible for Human Resources activities of onboarding & related support.
6. Responsible for credentialing, licensure renewal of the practice’s healthcare professionals.
7. Maintain and update all necessary employee records.
8. Conduct payroll administration, compliance, and benefit coordination.
9. Ensures that our facilities are presentable and safe, up to all health codes and well organized to maintain steady workflow and uninterrupted service in our medical facilities.
10. Demonstrates the ability to handle medical records discreetly and follow HIPPA regulations.
11. Responsible for monthly account reconciliations, reporting, financial analysis and trends.
12. Oversees bill payment, billing, banking, and accounting. This includes creating a budget and monitoring all accounts payable and receivable.
13. Ensure practice compliance with regulatory agencies governing healthcare delivery and the rules of accrediting bodies.
14. Maintains all records for contractors and vendors for their services, such as billing, legal and accounting services. Supplies management with invoices and all receipts.
15. Maintains and updates all contracts negotiated, executed and signed by the President and CEO of the practice.
16. Maintains and executes all lease reviews, negotiations, and makes recommendations for real estate lease management and creation of Sub-Tenant leases. Assures timely payment of all facility rent and other expenses.
17. Responsible for strategic planning and marketing efforts (online marketing, business materials, and outreach).
18. Works with the CEO on insurance contracts and provides management with monthly and annual reimbursement analysis.
19. Coordinates with CEO and physician staff to develop and implement strategic planning design, coordinate, and implement announcements, meetings, fundraising advertising and marketing plans.
20. Develop, update, and implement practice policies and procedures. Reviews, maintains, and modifies company practices, employee handbook and internal controls.
21. Conducts regular meetings with departmental team leads to ensure growth and compliance throughout the practice.
22. Update inventory records and reports of supplies used throughout each department and office location.
Requirements and Professional Membership
1. 5+ years of progressive proven work experience in medical private practice management and administration
2. Must have experience managing a private practice medical group with 10 or more providers for 3 years.
3. Must be fluent in Microsoft Office, with particular focus on Excel and QuickBooks.
4. Must have prior knowledge and understanding of coding, billing, and collection data.
5. Knowledge of accounting, data and administrative processes and principles.
6. Ability to multi-task and perform well in stressful situations
7. Excellent time management and organizational skills.
8. Communication skills and a customer service orientation.
9. Must ensure compliance with current healthcare regulations, medical laws and high ethical standards.
10. Knowledge of medical terminology and common medical office Issues
11. Master’s degree in related field required.
12. Familiarity with Healthcare Provider credentialing required.
13. Maintains membership in NERVES and MGMA preferred, if not currently in possession, access will be provided.
14. Certification through the Professional Association of Health Care Office Management (PAHCOM) is preferred.
15. Participation in Six Sigma Desired.
Compensation: $70,000 - $95,000 plus benefits
Business and Computer classes BUS 12
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